Automate office tasks
Supplier invoices are read, checked, and assigned to the right job. You only clear up what's open and approve the handover.
The workflow at a glance · 6 steps
See it step by stepInvoices arrive by email, as PDFs, or on paper that someone scans. For each one, the supplier, invoice number, and amounts get typed in. Often only the person who ordered knows what the materials or service were for, so someone asks in the chat. Before the handover to accounting or the tax advisor, someone gathers whatever is still missing.
This is how the workflow can look once it is set up: six steps, one of them yours.
By email or as a scan: every invoice lands in one list with its original, sender, and date received. Several invoices in one file are split up.
Instead of: Collect invoices from the inbox, Open and sort scans
Supplier, invoice number, date, amounts, and due date are read. E-invoices provide these directly; AI can help with PDFs and scans. Uncertain fields are flagged, not guessed.
Instead of: Type in invoice details
Totals, required details, and possible duplicates are checked, and the supplier is matched against your supplier list. If the bank details differ, the invoice goes for review.
Instead of: Look up supplier and bank details
If it's unclear which job or cost center carries the cost, the person who ordered gets a specific question with the invoice attached. The answer goes straight to the invoice.
Instead of: Ask what the invoice was for, Copy chat answers over
You see which invoices are ready and why others are still waiting, and approve the finished ones. Approval doesn't mean payment; you pay as before.
Approved invoices go to accounting with their original and assignment. An overview shows what has been handed over and what's still open.
Instead of: Gather documents for the handover
Your programs stay. The workflow handles the work in between, and you step in where your decision is needed.
Today: You are the link between five programs.With automation: Your programs are connected. You approve.
Before: Typing invoice details in by hand
With the workflow: The details come from the invoice itself
Before: Asking around the team what an invoice was for
With the workflow: A specific question goes to the person who ordered
Before: Duplicate invoices are spotted late
With the workflow: Possible duplicates are flagged before the handover
Before: Gathering documents for the handover
With the workflow: Every invoice goes out with its original and assignment
Where the details come from, what connects them, and where they end up. Below: how you stay in control.
Invoices stay in your inbox, your folders, and your accounting software. You and your accountant or tax advisor decide how things are booked. We only use AI for reading invoices with your consent.
We implement larger solutions in stages. Before you invest in expanding them, we test the first version in your business.
Invoices from a few suppliers in your inbox: a small prototype with real documents.
All invoices from the inbox run through it. You approve every handover.
Scans and other channels, matching against orders, and a view of upcoming due dates.
Tell us how invoices reach you and where they get stuck. In a free intro call, we'll look together at where a small prototype could start.